How to create a welcome book and guest signs: StayPerk, Etsy and Canva compared

A welcome book gives guests the details they need to settle in. A sign puts one useful instruction where they need it: the Wi-Fi password beside a desk, appliance steps in the kitchen or a reminder in the bathroom. StayPerk’s Welcome Book & Guest Sign Builder lets you create both in your browser. Choose a style, add your information and download professionally designed vacation-rental PDFs free. No Canva required.

Compare the three ways to create your welcome book

An Etsy template is a design you buy from an individual seller. Canva is a general-purpose design editor with free and paid plans. StayPerk provides a guided rental-book and sign editor. These routes overlap: the example Etsy purchase below is edited in Canva Free, so buying it does not automatically mean buying Canva Pro.

The digital rows refer to a guest guide with supported videos and guest add-ons, not simply sharing a design file. Canva also has video design tools. An Etsy listing may offer other features, so check the individual product.

StayPerk editing and PDF downloads are free. Canva has free and paid options; see Canva’s pricing. Example listing (checked September 21, 2026): this Etsy welcome-book template is edited in Canva and the seller says Canva Free is sufficient. Prices, licenses and included signs vary by listing. Check current terms before buying; printing costs are separate for every option.

Create your Welcome Book and guest signs in six steps

1. 1
   Choose a design. Open the printable builder, choose from the available designs and start a Welcome Book.
2. 2
   Add property information. Replace sample text with your welcome message, arrival details, Wi-Fi, house rules, emergency information, local tips and checkout instructions. Add, hide or reorder pages as needed.
3. 3
   Add photos or icons where useful. Show the parking entrance or identify an appliance; keep instructions readable and use images you have permission to share.
4. 4
   Download the PDF. Check the preview and print size, then download free. Print at actual size and check readability on paper.
5. 5
   Create matching guest signs. Use the same design for a Wi-Fi sign, welcome message or appliance card, with a short instruction beside the place it helps.
6. 6
   Optionally create a digital version. Reuse supported guest-facing information in a digital draft, review it and add videos or supported optional guest add-ons before publishing.

Browse Welcome Book templates to compare real covers, inside pages and matching signs.

Create Welcome Book to choose a design and begin.

Make a matching sign for the moment guests need it

Choose Sign for a welcome, Wi-Fi, bathroom, social-link or appliance card, or create a custom notice. Keep the wording brief. A cleaning checklist is for your host or turnover team, so keep it separate from guest instructions. Test QR codes on the final printed copy, and use only the guest network credentials you intend to display.

Open the Wi-Fi sign builder to enter the network and password directly, or create an appliance card from instructions verified for the actual device in your property.

Reuse supported information to start a digital guest guide

After writing your welcome book, you can download its PDF and choose Create digital version in the book editor. StayPerk reuses supported guest-facing text in a private digital-manual draft for review. Add photos, supported videos and optional paid guest extras separately, and complete the account and publication steps before sharing the live guide through a link. You can update digital information without reprinting; those changes do not rewrite an existing PDF.

You can also start in the digital manual: open PDF manuals in the editor, choose a design and paper size, and download. It prints the manual’s current guest details, so you don’t re-enter them, and later edits show in the next download. Private sections, access codes and host-only cleaning content are left out, and a preview or draft is not a published website. Optional guest add-ons follow StayPerk’s separate pricing and transaction terms.

Already have a PDF or manual? Upload an existing manual. For a guide created from scratch, Create digital manual. Once you have a published link, make a QR code for it so guests can open it from a printed card.

Before you print or share

• Replace all sample text and check the property name, contact details, network credentials and dates.
• Use photos you have permission to share. Keep private customer or booking information out of guest materials.
• Verify appliance steps against the manufacturer’s instructions for your exact model.
• Keep a saved copy. Anonymous work remains on this browser; choose Save for an account-owned project. Clearing browser storage can remove unsaved work.