Plan a Welcome Book your guests will read
A vacation rental Welcome Book gathers arrival details, property instructions, house rules, local tips and checkout information. It can be a printed book, a digital guest guide, or both. Choose the format that suits your property and the way your guests prefer to find answers.
Quick answer
A vacation rental Welcome Book should cover arrival and check-in, Wi-Fi, parking, house rules, how to use appliances, emergency contacts, local tips and checkout steps. Print it for guests who like paper, share a digital version by link, or use both. StayPerk makes either format free.
Who this is for
Hosts creating a visible book or binder for the property.
Hosts who want guests to open a digital guide before arrival and during their stay.
Property managers using printable and digital information across several homes.
What problem it solves
- Keep arrival, Wi-Fi, house rules and checkout details together.
- Put short guest signs beside the appliance, desk or doorway where they help.
- Give guests a clear way to find instructions and contact the host.
How StayPerk helps
- Create a printable Welcome Book and guest signs in your browser, then download the PDF free.
- Create a free digital guest manual to share by link, with videos and supported optional guest add-ons.
- Start with either format and reuse supported guest-facing information in the other. Review each version separately when details change.
When a printable Welcome Book works well
A book or binder gives guests something visible to pick up at the property. Printed instructions are useful when a guest prefers paper or needs an offline reference.
Matching signs put a few useful words close to the task: Wi-Fi by the desk, appliance steps in the kitchen or checkout reminders near the door. A printable Welcome Book can be your complete guest guide.
When a digital guest manual works well
A digital guide gives guests one link they can open before arrival and during the stay. It suits details that change often because you can update the guide without reprinting pages.
Short videos can explain an unfamiliar appliance or show a parking entrance. Supported optional add-ons let guests request relevant extras when those options are enabled for their stay.
Use both when each has a job to do
Keep a printed Welcome Book in the property and send the digital link before arrival. Guests can use whichever is convenient at the time.
Start with either format. Reuse supported guest information to create the other version, then choose a printable design or add digital features. The versions do not stay synchronized automatically, so review both when information changes.
What to include in your guest information pack
Whether you call it a welcome pack, house manual or guest information book, start with the questions guests need answered first. Organize instructions by when they are useful.
Keep private host notes, staff checklists and sensitive access details out of printed guest materials. Share access information through the appropriate guest-access flow.
- Arrival: parking, check-in times, directions and help for a late arrival.
- Property essentials: Wi-Fi, heating and cooling, appliances, laundry, trash and recycling.
- House rules: quiet hours, pets, smoking and care for the property.
- Safety and support: emergency information, relevant hazards and host contact details.
- Local recommendations: a short list of useful places and transport options.
- Checkout: departure time, key return and any simple guest tasks.
Create a finished Welcome Book in your browser
Start from one of the Welcome Book designs, add your property information and download the finished PDF. Add useful photos or icons, and arrange the pages for your guests.
No account is required to edit or download a printable. Saving online and publishing a digital manual are separate account actions. You can use printable only, digital only, or both.
Frequently asked questions
Is a Welcome Book the same as a house manual?
The names overlap. A Welcome Book usually combines a friendly introduction and local tips with practical house-manual instructions. A guest information pack or holiday-let welcome pack serves the same purpose.
Should I choose printable or digital?
Choose printable for a visible book, binder, guest signs or an offline reference. Choose digital for access before arrival, updates through one link, videos or supported guest add-ons. You can also use both.
Can I reuse information between the two formats?
Yes. In the digital manual editor, PDF manuals prints the same details as a Welcome Book in any of the 16 designs, so you don't re-enter them. From a printable Welcome Book, choose Create digital version to reuse supported guest-facing information in a new digital draft. Review it before sharing: photos, layout and later book edits don't carry over to the digital manual.
Are the manual tools free?
Printable Welcome Books, guest signs, digital guest manuals and guest/manual QR codes are free. Optional paid guest transactions follow StayPerk’s separate pricing terms.
Start with either format
Printable Welcome Books and digital guest manuals are both free to create, and neither needs an account to start.